Facility Rentals
First Time Setup
- Use Internet Explorer for you browser
- Place your mouse over My Account, scroll down and choose Create an Account.
- In Account Management, complete your personal information.
- When complete, Choose Save.
- At the very top of the screen, look for Account Updated.
- Next go to My Account at the top again, and click on Login.
A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system
EMS Login
- Click My Account at the top again, and click on Login.
- A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system.
- Once logged into the system, you will be able see the following options:
- Browse – Browse for an existing for room availability or an existing event
- Reservations – Request a room or view a previously-used room
- My Account –Edit your personal account settings
- Links – Download applicable forms (used for outside rentals)
Room Request/Entering an Event
- Choose Room Request, located within the Reservations
- After filling in the all required fields located on the left side of the screen, a listing of rooms will appear on the right. Room details may be viewed by clicking on the room’s name. When ready, click Find Space.
- Choose which room you are interested in by clicking the green plus sign to the left of the room listing, and then clicking Continue.
- Enter in all relevant event details.
- The Additional Notes box is information not included in any of the above categories.
- Click Submit and a Reservation Summary will pop up. You will also receive a confirmation via e-mail. The event is not approved and booked until you receive a reservation notice, also via email.
Rental Rates
The availability of facilities to rent is contingent on staffing levels. Staff support is limited on weekends.
Rooms | Monday – Thursday | Friday-Sunday & Holidays | ||
4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
|
Classrooms-80 seats and under | 60/120 | 15/30 | 100/200 | 20/40 |
Lecture Halls-81-90 seats | 75/150 | 15/30 | 150/300 | 25/50 |
Large Lecture Halls-90 seats and over | 110/220 | 20/40 | 200/400 | 15/30 |
College Center Conference Room (1) | 150/300 | 35/70 | 270/540 | 60/120 |
College Center Conference Room (2) | 225/450 | 53/106 | 405/810 | 90/180 |
College Center Conference Room (3) | 280/560 | 65/130 | 505/1010 | 112/224 |
Physical Education | Monday – Thursday | Friday-Sunday & Holidays | ||
4 Hrs. (Min)-Non-profit/For profit Add ‘l Hour |
Non-profit/For profit | 4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
|
Baseball Field | 100/200 | 20/40 | 200/400 | 40/80 |
Gymnasium – South Gym | 175/350 | 20/40 | 300/600 | 30/60 |
Gymnasium – North Gym | 250/500 | 30/60 | 350/700 | 40/80 |
Pool any portion (must provide lifeguard) | 100/200 | 25/50 | 200/400 | 40/80 |
Pool-Entire Pool (must provide lifeguard) | 400/800 | 80/160 | 500/1000 | 100/200 |
SVC-Sand Volleyball Court | 100/200 | 25/50 | 120/240 | 30/60 |
Soccer Field | 100/200 | 20/40 | 200/400 | 40/80 |
Softball Field | 100/200 | 20/40 | 200/400 | 40/80 |
Tennis Courts (all 8 courts) | 200/400 | 40/80 | 300/600 | 50/100 |
Track & Field (Sherbeck Field) | 130/260 | 25/50 | 200/400 | 40/80 |
Theatre | Monday – Thursday | Friday-Sunday & Holidays | ||
4 Hrs. (Min) Non-profit/For profit |
Add ’l Hour Non-profit/For profit |
4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
|
Campus Theatre or Wilshire Auditorium | 480/960 | 120/240 | 660/1,320 | 165/330 |
Music Warm-up Room | TBD | TBD | TBD | TBD |
Recital Hall/Dodson Theater | 144/288 | 36/72 | 224/448 | 56/112 |
Misc. | Monday- Thursday | Friday-Sunday & Holidays | |||
4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
4 Hrs. (Min) Non-profit/For profit |
Add ‘l Hour Non-profit/For profit |
||
200 Building Dining Hall | 180/360 | 35/70 | 270/540 | 60/120 | |
Patio or Courtyard | 80/160 | 15/30 | 155/310 | 25/50 | |
Entire Quad | 250/500 | 40/80 | 500/1000 | 60/120 | |
Quad-table space or Bookstore Patio table space | 80/160 | 10/20 | 120/240 | 20/40 |
Physical Education Additional Fees
Water Polo (Includes goals/lane markers) $100
Swimming (includes lane lines/blocks/flags) $150
Basketball (includes bleachers) $150
Baseball/Softball (includes bases) $100
Football (includes field markers & chains) $200
Soccer (includes goals $100
Track (includes high jump/long jump/hurdles) $200
Volleyball (includes net set up) $100
PERSONNEL REQUIREMENTS
*Supervisor Fee $40/hr/over 5 hrs. $250/day
Pool Lifeguard Fee $12 hr (3 hr. min.)
SCOREBOARDS
Scoreboard $300
Scoreboard Operator $20/hr. (3 hr. min.) $250 over 5 hrs.
Contact
Summer Marquardt
mastercalendar@cmithlj.com
714.732.5796